Roads
Working on Queanbeyan Roads
Applying for Work on Local Roads - Section 138 Certificate
Persons requiring to carry out activities or work, below or within a public road reserve in Queanbeyan must seek the consent of Queanbeyan City Council prior to the commencement of the activity or work.
Queanbeyan City Council provides consent for activities or work on a public road by way of issuing a completed and signed Section 138 Certificate from Council’s City Infrastructure Section. This certificate provides conditions in which the consent for the activity or work is given.
Further information on obtaining consent is provided in Council’s
Information Sheet for Persons Requiring Work and Structures on a Public Road.
Applying for Work on Classified (RTA) Roads – Road Occupancy Licence (ROL)
Persons requiring to carry out activities or work on Classified or RTA roads must obtain a Road Occupancy Licence from the RTA. The RTA defines a road occupancy as any activity likely to require the road to be used in such a way as to affect traffic flow, or an off road activity that affects traffic flow. A road occupancy may involve the closure of traffic lane(s).
Examples of road occupancies are:
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Road maintenance such as re-surfacing, or line-marking,
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Lane closures around a building site (as a hazard reduction) or to get cranes or other equipment in and out,
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Filming activities possibly involving lane / road closures. Filming may also be considered a special event – confirmation with the RTA’s Planned Incident Unit may be required,
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Filming from an adjacent vehicle,
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Grass cutting along median strip possibly requiring the road shoulder or a lane to be closed,
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A vehicle towing an extra wide load (eg: trailer carrying a house) is also a road occupancy, even though it’s moving. Note: NSW Police may need to be contacted for wide loads.
The planning, coordination and licensing of road occupancies are the responsibility of the Planned Incident Unit at the RTA’s Transport Management Centre.
Application packs for RTA Road Occupancy Licences can be found on the RTA website.
Traffic Control
Contractors wishing to conduct work on Council’s footway or roads or road related areas, are required to set up traffic control measures. A traffic control plan from a RTA accredited designer must be submitted to Council’s Engineering Services Section so that assessment of the traffic control arrangement may be completed prior to its set up and prior to works commencing.
Carparks open to the public (whether Council or privately owned) are also considered as road related areas. Work in these carparks will require traffic control measures and a traffic control plan.
The Utilities Code of Practice has drawn on Council’s previous Utility Services Code of Engineering Practice and various documents prepared by the NSW Streets Opening Conference and takes into account the previous agreements made between Council and Utility Service providers.
Driveway Works
Applying to be an Approved Driveway Contractor
Contractors wishing to conduct driveway work on Council’s road reserves are required to gain approval from Council prior to commencing works. This ensures that the contractors who are performing the work are suitably qualified and are covered by insurance in case of an accident.
Council has two levels of approvals for contractors who wish to undertake driveway works. Contractors may either seek long term approval, or seek approval to perform short term (one-off) driveway works.
Long term approval allows the contractor to be placed on Council’s Approved Contractor List, which is distributed to the general public upon request.
Short term approvals are one-off approvals which allow the contractors who perform infrequent work within the City of Queanbeyan, to undertake driveway works. However these approvals restrict the contractor to a maximum of Three (3) driveways, and do not place the contractor on Council’s Approved Contractor List.
Further information on becoming an approved driveway contractor is provided in Council’s Information Sheet for Driveway Contractors.
Applying to Construct a Driveway
Persons wishing to construct a driveway on Council’s road reserves must ensure that the contractor undertaking the work has gone through the above approval process and has become an approved contractor by Queanbeyan City Council. This ensures that the contractor who is performing the work is suitably qualified and is covered by insurance in case of an accident.
Road Based Events
Organisers of planned activities in Queanbeyan which wholly or partly take place on a road or carpark (road related area) require special traffic management and subsequently require approval from the Queanbeyan City Council and the Queanbeyan Local Police.
When applying for approval to conduct a road based event, the approach must be in writing and must provide a description of the event and its projected size. In general, it is good practice to lodge the formal application to Council at least four months (refer to the RTA’s Special Events Guide before the event is to be held. Council recommends this four month period so that applications have sufficient time to be reviewed by Council staff prior to its submission to the Local Traffic Committee where the traffic implications of the event will be assessed. This Committee meets every two months and will make a recommendation regarding the event to the following Council meeting as some events can require 6 month notice)
Special Event Transport Management Plan
The objectives of the TMP are to:
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Demonstrate compliance with the requirements of the Occupational Health & Safety Act 2000;
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Isolate the event space from traffic;
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Manage the reduced capacity of the road system;
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Minimise the traffic impact on the non-event community & emergency services; and
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Minimise costs to the event organiser and the agencies.
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Ensure compliance with Road Transport Legislation.
Submissions must be accompanied by:
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a map showing the event route/required road closures,
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copies of written notifications to the emergency services,
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copy of $20million public liability insurance,
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risk management plan,
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traffic control plan designed by RTA accredited person
Examples of events requiring a TMP are:
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A protest or demonstration rally,
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A parade (eg. ANZAC Day, Reconciliation Walk),
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Organised bike rides or races,
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A car rally/exhibition (where people will gather and drive their vehicles in a convoy to display),
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Marathons/fun runs
This form is not required for activities that solely disrupt pedestrian traffic (eg. Remembrance Day Wreath Laying Ceremonies). Events solely disrupting pedestrian traffic only require the submission of a Schedule 1 Form to the Local Police.
Schedule 1 Form
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Schedule 1 Form is required to be submitted to the Queanbeyan Local Police where there is a gathering of people for a specific purpose, which may cause disruption to vehicular and/or pedestrian traffic.
The Police have the fundamental responsibility to prevent crime and to protect life and property. When planning or conducting a special event, Police may:
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Offer advice,
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Establish certain conditions for the conduct of the event, and
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Maintain public order and management of crowds and traffic.
Examples of public gatherings not requiring submission of a Schedule 1 Form include family days at the park or showground events which do not have an effect on vehicular or pedestrian traffic, or are not gatherings for a specific cause/purpose (e.g. – protests / marches / rallies).
Further Information
Organisers of Road Based Special Events are recommended to read further information contained within the
RTA’s Special Events Guide . This guide describes the process in detail. It is written for Event Organisers, Venue Managers, Police, Councils, RTA and anyone else with an interest in traffic and transport management for a special event.